Every client is different. Every situation too.

That's why a candidate file should never be static. It must be able to adapt to its recipient, to the objective pursued, and to the sensitivity of the information transmitted.

With Trimoji, you can customize each file (logos, colors, comments, section order...) to make it more professional, clearer, and especially more impactful.

And because confidentiality is sometimes essential, you can also anonymize certain sensitive data of the candidate with one click, to preserve their privacy and comply with the legal framework (GDPR).

✏️ 1. Visual Customization

🔧 Customizable Elements:

Element	Description
Recruiter Logo	Your company or firm logo (default)
Client Logo	Replaces your logo if you want a 100% white-label delivery
File Color	Be as close as possible to your final client
File Name	Visible at the top of the PDF file – it should be explicit
Job Title	Used to contextualize the need
Comments or Pitch	Customizable callout boxes in certain sections (e.g., why this profile)
Cover Page Title	Give a catchy title corresponding to your company

Modifiable Section	Visualization of Logos on PDF

💡 Best Practices:

Prepare a firm template for your regular deliveries
Customize for a strategic client with their logo + their language
Write a catchy opening sentence that makes people want to read on

🕵️ 2. Anonymization

🎯 Objective:

Guarantee the confidentiality of the candidate while highlighting their skills, and avoid perception biases on the client's side.

🔒 Elements that can be anonymized:

Element	Hidden if anonymization is enabled
Candidate Name	✅ Replaced by an alias
Contact Information (email/phone)	✅
Original CV	✅ or replaced by a summary

❓ How to do it?

Activate report anonymization at the top of the list.

An alias has been created by default, but you can set your own nomenclature!

💡 When to activate anonymization?

Use Case	Recommended?
Sending to multiple clients for the same profile	✅
Candidate with a current job / sensitive	✅
Presentation to a prospect	✅
Shortlist meeting with only one client	❌ (unless explicitly requested)

⚖️ Bonus: RGPD Compliance

Anonymization is also a lever for compliance with GDPR when:

The candidate has not yet validated the sharing of personal data
You wish to limit the dissemination of personal information internally

💾 3. Saving and Reusing Templates

⚙️ Functionality

After configuring a file (section order, logos, displayed/hidden elements, visual style...), you can save this configuration as a template. This template can then be applied in one click to other candidate files.

Steps:

Customize a candidate file according to your needs.
Click on "Save as template".
Give the template a clear name (e.g., "Client X Template - Full Version").
When creating or modifying a new file, select the template from the list to automatically apply all preferences.

💡 Examples of useful templates:

Client Template:
- Client logo
- Sections relevant to this specific client
- Order and level of detail adapted to their reading habits
CV Push Template:
- Anonymized file
- Sections focused on quick added value (Matching, Key Skills, CV Analysis)
- Concise format
"Operational Manager" Template:
- CV + Skills Overview + Global Matching first
- Little to no technical details

🚀 Advantages:

Time Saving: no need to reconfigure each file manually anymore.
Consistency: all files sent to the same client or in the same context maintain the same format.
Flexibility: possibility to create multiple styles adapted to different types of recipients.
Professionalism: a more structured and polished image with clients.

A good file is not just complete: it is relevant, adapted, and readable. Use customization to gain professionalism, and anonymization to gain trust.

Candidate File Customization & Anonymization