The Trimoji Candidate File: Your Complete HR Tool

Centralize the Essentials for Informed Decision-Making

The Candidate File (Agency) is the most comprehensive deliverable in the Trimoji range. It brings together, in a single structured document, all the information available on a candidate: analyzed CV, personality profile, AI summary, and matching score for the target position.

Designed for recruitment agencies and structured HR teams, this file centralizes a complete profile of a candidate in a single PDF document, ready to be presented to a client, shared in a committee, or filed in a recruitment folder.

It allows for objective profile recommendations, relying on both technical skills (hard skills), behavioral profile (soft skills), and the degree of match with the job requirements.

Report Content, Section by Section

The Candidate File is composed of pages dynamically activated according to the file's configuration. Each page is preceded by a header indicating the candidate's name, the target position, and a page number out of the total.

1. Cover Page

The cover clearly identifies the file: candidate's name, target position and company, client logo. It can take two formats depending on the context: standard version or agency version (layout adapted for client presentation).

2. Recruiter Sheet

The recruiter can include their own information in this section: key skills they have identified in the candidate (with name, level, and description), main comment, and any qualification notes. This page offers the recruiter's human perspective in addition to Trimoji's analyses.

3. Candidate Summary

A summary sheet presents the candidate's identity: name, contact details, location, education, languages, driver's license, and key information extracted from the CV.

4. Skills Overview

This section provides an aggregated view of the skills detected in the CV: "hard skills" and knowledge, categorized and visualized by score bars.

5. Detailed "Hard Skills"

The complete list of technical skills extracted from the CV, with their respective confidence scores. This section allows for quick validation of technical suitability against job requirements.

6. Structured CV

The candidate's CV is presented in a standardized format: most recent experience, list of past positions, highest degree. This consistent format facilitates reading and comparison between candidates.

7. Technological Skills

If specific tools, software, or technologies were detected in the CV, they are presented in a dedicated section.

8. AI Personality Summary

This section includes the content of the HR File: AI summary of the behavioral profile, RADAR in bars, main contribution, list of strengths (name + description), list of areas for development (name + description), and recommendations. This is the personalized interpretation of the personality questionnaire integrated directly into the file.

9. Global Matching Score

The core of the file: the overall score of the match between the candidate and the position, expressed as a percentage. This score is a combination of the "soft skills" and "hard skills" scores, according to configured weightings. Four interpretation levels are displayed:

• > 80% : ideal match
• 65 to 79% : good match
• 40 to 64% : fair match
• < 40% : low compatibility

The "soft skills" and "hard skills" scores are also displayed independently to allow for a nuanced reading: a candidate may be highly aligned on technical skills but further from the target behavioral profile, and vice versa.

10. Detailed "Soft Skills" Match

This section details the behavioral match score between the candidate's profile and the job "brief" ("soft skills") defined for the recruitment.

11. Detailed "Hard Skills" Match (Weighted and Detailed)

Two pages cover the CV vs. ideal job "brief" match: a weighted view according to job priorities, and a detailed view skill by skill.

How Does It Work?

Step 1 — Create the Job "Brief(s)"

The recruiter creates a "soft skills" job "brief" and/or an ideal CV job "brief" in Trimoji to define the requirements of the ongoing recruitment.

Step 2 — Qualify the Candidate

The candidate uploads their CV (processed and structured by AI) and completes their personality questionnaire. Both data sources feed into the file.

Step 3 — Add Recruiter's Input

The recruiter enters the key skills they have identified and their qualification comment in the recruiter sheet. This human layer contextualizes the automatic analysis.

Step 4 — Generate and Share the File

The complete file is generated in PDF, ready to be sent to the client or presented in a committee. The "matching" score and AI analyses are directly integrated, with no additional formatting required.

Benefits for Recruitment Agencies

• Turnkey file: the PDF is ready to be presented to the client without additional formatting.
• Argumented recommendation: the "matching" score objectifies the candidate proposal.
• Dual-dimension insight: technical skills AND behavioral profile in a single document.
• Client differentiation: the Trimoji file demonstrates a structured and tool-assisted approach to candidate qualification.
• Time savings in writing: AI summary, structured CV, and scoring are automatically generated.

Use Cases

Presenting a Client "Shortlist"

Accompany each application with a complete file to allow the client to compare profiles on the same criteria, with an argumented recommendation.

Recruitment with a Selection Committee

Distribute the file to committee members before the decision session. The "matching" score and structured sections facilitate discussions and reduce subjective disagreements.

Expert or Confidential Recruitment

For rare profiles or discreet recruitments, the file allows for presenting a complete qualification without multiplying documents and sources.

FAQ

Are all sections mandatory?

No. The activated sections depend on the available data and the file's configuration. If no job "brief" has been created, the "matching" pages are not generated.

Is the "matching" score reliable?

It is indicative, not absolute. The score reflects the fit between the candidate's data and the criteria of the "brief" entered. Its reliability depends on the quality of the "brief" and the candidate's data. It serves as a decision support, not an absolute selection criterion.

Can the file be customized with the agency's colors?

Depending on your configuration. The section header color can be set. The client company's logo is automatically displayed if provided.

Would you like to offer your clients comprehensive, structured, and well-reasoned candidate files?